use-cases

Use Cases — Deep Dives — ChatFin

AI Agents That Execute Your Finance Workflows

End-to-end execution with accuracy, control, and trust.

Close & Controllership

Month-end close, reconciliations, accruals, variance analysis

10 workflows +

Problem

Close slips every month because checklists, recs, accruals, and variance commentary are all manual and scattered across spreadsheets and Slack.

How it works

Agent orchestrates your checklist, runs recs overnight, calculates accruals from history, drafts flux commentary, and predicts close date daily.

Output

Live close dashboard. Completed recs with exceptions. Staged accrual JEs. Variance memos. Audit trail on every task.

Workflows covered

Close orchestration

Task management & checklists

Journal entry creation & validation

Accruals & provisions

Balance sheet reconciliation

Bank reconciliation

Intercompany reconciliation

Variance / flux analysis

Close readiness tracking

Exception monitoring

3 days

Median close, down from 7–10

−40%

Controller time chasing status

95%

Bank transactions auto-matched

100%

Tasks with audit-ready evidence

Procure to Pay (AP & Vendor Spend)

Invoice capture, matching, validation, payment controls

10 workflows +

Problem

At scale, AP spends most time on the 15% of invoices that don't match. Duplicates slip through. GL coding is inconsistent. Freight goes unaudited.

How it works

OCR extracts invoice data. Agent matches PO + GR, checks tolerances, auto-posts clean matches, blocks duplicates against 18 months of history, and fraud-screens payment proposals.

Output

Auto-posted invoices with audit trail. Exception queue with AI resolutions. Blocked duplicates. Vendor dashboard. Validated payment proposals. Freight audit report.

Workflows covered

Invoice capture & extraction

Invoice validation (PO / non-PO)

3-way matching (PO, GRN, invoice)

Duplicate invoice detection

Vendor master validation

GL coding & classification

Payment proposal validation

Vendor spend analytics

Contract / rate validation

Freight invoice audit

78%

Invoices auto-posted, no human touch

2 min

Exception resolution, from ~12 min

Duplicate payments post-deployment

$180K

Recovered in first quarter

Order to Cash (AR & Revenue)

Cash application, collections, disputes, revenue validation

9 workflows +

Problem

Payments arrive without remittance. Dunning is one-size-fits-all. Disputes sit unclassified. Credit exposure tracked in a stale spreadsheet.

How it works

Agent matches payments to invoices using AI-read remittance, handles partials and deductions. Prioritizes collections by risk. Sends smart dunning. Auto-categorizes disputes. Validates revenue against contracts.

Output

Applied cash with match evidence. Prioritized collections worklist. Dispute dashboard. Revenue validation report. Credit scorecards with early warnings.

Workflows covered

Invoice generation validation

Cash application (remittance matching)

Collections tracking & prioritization

Customer aging analysis

Dispute & deduction tracking

Revenue validation

Contract-based billing checks

Credit risk monitoring

AR anomaly detection

11 days

DSO reduction, 6-month avg

85%

Payments auto-matched on Day 1

Faster dispute resolution

−60%

Manual cash app effort

Inventory & Logistics

SIT tracking, inventory recs, freight & transporter performance

9 workflows +

Problem

SIT sits unreconciled for days. GI/GR don't match across plants. Inter-plant transfers get lost. Shipment delays surface after the complaint. Freight costs go unaudited.

How it works

Agent reconciles inventory quantities continuously, tracks inter-plant transfers end-to-end, monitors transporter SLAs, compares freight invoices to contracted rates, and flags aging stock.

Output

SIT dashboard with exceptions. GI vs. GR mismatch report. Transfer tracker with ETAs. Transporter scorecard. Freight variance report. Inventory aging with obsolescence scoring.

Workflows covered

Stock in transit (SIT) tracking

Goods issue vs goods receipt tracking

Inventory reconciliation

Inter-plant transfer tracking

Shipment delay detection

Transporter performance tracking

Freight cost monitoring

Inventory aging analysis

Exception alerts (missing / delayed)

90%

SIT reconciled within 24hrs

−70%

Manual inventory rec time

48hr

Earlier delay detection

3–5%

Freight cost recovered

Treasury & FP&A

Cash management, forecasting, scenario planning, working capital

9 workflows +

Problem

Rolling forecast takes a week and is stale by the time the board sees it. Variance causes are argued, not traced. Cash positioning is manual and next-day at best.

How it works

Agent rebuilds forecast nightly against actuals, auto-detects variance drivers, writes plain-English commentary, consolidates cash positions in real-time, and models scenarios.

Output

Daily refreshed forecast. Auto-written variance commentary. Scenario library with cash impact. Real-time cash dashboard. 13-week cash flow forecast. Working capital alerts.

Workflows covered

Cash position tracking

Cash flow forecasting

Bank transaction reconciliation

Liquidity monitoring

Budget vs actual analysis

Forecast variance analysis

Scenario planning support

Working capital analysis

Cost trend analysis

5→1

Analyst-days per forecast cycle

Daily

Forecast freshness, from monthly

12pts

MAPE accuracy improvement

Real-time

Cash visibility, from next-day

Expense & Audit

Expense validation, fraud detection, policy compliance, audit trails

9 workflows +

Problem

Claims approved on trust, audited after the fact. Fake invoices and duplicates slip through. Policy violations surface quarterly, not at submission. Audit prep takes weeks.

How it works

Agent validates every claim at submission — receipt authenticity, policy, limits. Cross-checks for fraud and duplicates. Risk-scores and routes high-risk items. Auto-generates audit trails.

Output

Pre-validated claims with risk scores. Blocked fraud and duplicates. Spend analytics dashboard. Policy compliance scorecard. Audit-ready trail. Risk-ranked exception report.

Workflows covered

Expense claim validation

Fake invoice detection

Duplicate claim detection

Policy compliance checks

Spend limit validation

Employee spend analytics

Audit trail generation

Risk scoring of claims

Exception reporting

94%

Claims validated before approval

−80%

Audit prep time

2.3%

Fraudulent claims caught

100%

Policy checks at submission

Tax & Compliance

Tax code validation, regulatory reporting, compliance monitoring

7 workflows +

Problem

Tax codes assigned inconsistently — wrong codes mean wrong filings. Compliance checks are periodic, not continuous. Regulatory changes surface after the return is filed.

How it works

Agent validates tax codes at the point of transaction. Monitors compliance rules continuously. Flags exceptions in real-time. Tracks regulatory changes and maps to affected processes.

Output

Tax code validation report. Sales tax / VAT exception log. Continuous compliance dashboard. Regulatory change tracker. Audit readiness scorecard.

Workflows covered

Tax code validation

Sales tax / VAT checks

Compliance rule validation

Regulatory reporting support

Audit readiness checks

Transaction compliance monitoring

Exception identification

99.2%

Tax code accuracy, from ~92%

Continuous

Compliance, from quarterly

−65%

Audit prep time

Filing corrections needed

Reporting & Analytics

Financial reports, KPI dashboards, ad-hoc queries, cross-system reconciliation

8 workflows +

Problem

Reports built manually in Excel. KPI dashboards break when the one person who maintains them is out. Ad-hoc CFO questions take hours. Cross-system data reconciliation is manual.

How it works

Agent auto-generates financial reports each period. Maintains live KPI dashboards. Answers ad-hoc questions in natural language with drill-down. Reconciles data across systems continuously.

Output

Auto-generated financials with period comparisons. Live KPI dashboards. Natural language query interface. Exception dashboards. Cross-system rec report. Trend analysis with anomaly flags.

Workflows covered

Financial report generation

KPI dashboards

Ad-hoc query (ask finance data)

Variance reporting

Trend analysis

Exception dashboards

Drill-down reporting

Data reconciliation across systems

−75%

Report prep time

<30s

Ad-hoc query response

Live

KPI dashboards, from weekly

100%

Cross-system consistency checks

📅 30-minute session

See how this works in your environment

We plug into a sandbox of your ERP, run one workflow end-to-end on your data, and send you the output. No decks.

🎥

Live agent demonstration

Watch AI agents execute your workflows in real time.

🔌

Your actual data

See it working with your ERP and real transaction data.

💡

Customized demo

We focus on your biggest pain points and workflows.

Book Your Working Session

30 minutes. No commitment. We'll reach out within 24 hours.